What goes into a signature
The pieces that make up a signature, which variable fills each one in, and what controls it.
- Last updated
- 5 minute read
- Signatures
- Basics
A signature is a stack of small pieces. Each one either comes from the person, from your organisation's settings, or from a campaign. Knowing which is which tells you where to go when something needs changing.
The parts, top to bottom
Amelia Hart
Head of Operations, Halden & Rowe
- T +44 20 7946 0321
- E amelia.hart@haldenrowe.co.uk
- W haldenrowe.co.uk
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- Photophoto_url
- Namedisplay_name
- Job title and companyjob_title, company
- Contact detailsphone, email, website
- Social linkslinkedin, twitter
- Company logologo_url
- Live bannerfrom a campaign
- Disclaimerfrom Settings
Step 1 of 8
Photo or initials
Filled from photo_url. People without a photo in your directory fall back to their initials on a coloured disc, which looks deliberate rather than broken.
Reduced motion is on, so the tour waits for you. Use the arrows or the list to move through the steps.
Where each value comes from
There are three sources, checked in this order:
| Source | Covers | Changed in |
|---|---|---|
| The person | Name, job title, department, phone, mobile, email, social links | Users, or Microsoft 365 |
| Company defaults | Company name, website, address, logo, disclaimer | Settings |
| A live campaign | The banner shown under the signature | Campaigns |
Because a person's own value wins, someone with a mobile number only on their record still shows it, even when the rest of the team does not have one.
Related articles
- Using the signature designerWhat every control in the designer does, and the order that gets you to something good quickly.
- Writing your own HTMLEvery variable Signed understands, plus the handful of HTML rules that keep signatures intact in mail clients.
- Organisation settings and company defaultsThe handful of values that appear in every signature, set once for the whole organisation.
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