Signature designer
Pick a layout, set your colours and fonts, add a photo, logo, social links and a button. Or paste your own HTML and drop in variables.
Learn more: Signature designerEarly access
Email signatures your whole company gets right
Manage every email signature in your organisation from one place. Design it once, and each person's details fill in for them, so everyone's signature stays correct and nobody has to copy and paste a thing.
Signed is in early access. Leave your details and we'll be in touch when you can sign up and set it up yourself.
ReplySend
FromUser A <user.a@domain.com>
ToUser K <user.k@domain.com>
SubjectRe: Ground floor drawings
Hi User K,
Thanks for sending the drawings over. I've been through them with the team and we're happy to go ahead with the revised layout for the ground floor.
I'll send the updated schedule by Friday so you can share it with the contractor.
Best wishes,
UA
User A
Head of Operations, Your Company
- +44 20 7946 0321
- user.a@domain.com
- domain.com
YYour Company
Autumn open evening
Come and see us on 16 October
Works with
Any email provider, one place to manage it
Signed works whichever email provider your organisation uses. Microsoft 365 and Google Workspace connect directly. Any other provider connects through the Signed API.
Microsoft 365
AvailableDirectory sync from Entra ID fills in everyone's details, and the Outlook add-in adds signatures in Outlook on the web, Windows and Mac.
Microsoft 365 syncGoogle Workspace
AvailableDirectory sync from Google Workspace fills in everyone's details, and Signed can write each person's signature straight into their Gmail settings. Nothing to install.
Google Workspace syncOther providers
Through the APIAdd people from a CSV or by hand. The Signed API returns each person's finished signature, or adds it to outgoing mail from a relay or gateway you run.
How delivery works
How it works
Set it up once. It keeps itself right.
Signed sits between your directory and your email. You decide what signatures look like and who gets which, and Signed keeps them up to date.
- 1
Design
Build a signature in the visual designer or paste your own HTML. Variables like {{job_title}} fill in for each person.
- 2
Assign
Sync people from Microsoft 365 or Google Workspace, import a CSV or add them by hand. Rules decide which signature each department, domain or person gets.
- 3
Deploy
On Microsoft 365, your admin deploys the Outlook add-in once and signatures appear as people write. Other providers use the Signed API.
Features
Everything signatures need, nothing they don't
Outlook add-in
Signatures appear on new emails, replies and forwards, and change when someone switches From address. Deployed once by your admin.
Learn more: Outlook add-inMicrosoft 365 sync
Names, job titles, departments, phone numbers and addresses come straight from your directory, and can sync every day on their own.
Learn more: Microsoft 365 syncAssignment rules
Give each department, email domain or person their own signature. Priorities decide which rule wins.
Learn more: Assignment rulesCampaign banners
Schedule a banner under everyone's signature between two dates, or show it to one department only.
Learn more: Campaign bannersTeam and organisations
Invite colleagues as owners or admins. One login can look after several organisations, which suits agencies.
Learn more: Team and organisationsAudit log
Every change to templates, rules, banners, people and settings is recorded with who made it and when.
Learn more: Audit logCompany defaults and disclaimer
Set your company name, website and address once so gaps fill themselves. Add a legal disclaimer to every signature.
Learn more: Company defaults and disclaimerSignature designer
One designer, any look you like
Classic, bold or barely there. Use your own colours and fonts, then let variables fill in each person's details. Every design is built as email-safe table HTML.
UA
User A
Head of Operations, Your Company
- +44 20 7946 0321
- user.a@domain.com
- domain.com
YYour Company
User A
Head of Operations
- T +44 20 7946 0321M +44 7700 900123
- E user.a@domain.com
- W domain.com
Book a consultation
User A
Head of Operations at Your Company
+44 7700 9001231 Example Street, Anytown, AB1 2CD
- {{display_name}}
- {{job_title}}
- {{department}}
- {{phone}}
- {{mobile}}
- {{email}}
- {{website}}
- {{address}}
- {{linkedin}}
- {{logo_url}}
For agencies and IT providers
Look after every client from one login
If you run IT or marketing for other companies, add each one as its own organisation and switch between them in a click. Their people, templates and billing stay separate.
- Create an organisation for each client, each with its own plan
- Invite client staff as owners or admins
- Every change is recorded in that organisation's audit log
YC
Your Company
Signed in as user@domain.com
Your organisations
- YC
Your Company
48 people · Owner
- CA
Company A
23 people · Admin
- CB
Company B
14 people · Admin
- CC
Company C
67 people · Owner
Add an organisation
Security
Your directory data, handled carefully
Signed holds names, job titles and contact details for your whole company. Here's how we look after them.
Separate by design
Each organisation's data is kept apart from every other organisation's.
Sandboxed previews
Signature previews render in a sandbox, so template code can't touch the portal.
Secure sessions
Sign-ins use secure, httpOnly cookies that scripts on the page can't read.
Hashed passwords
Passwords are hashed before they're stored. We never keep them in plain text.
UK hosted on AWS
Hosted in the UK on Amazon Web Services (AWS).
Payments by Stripe
Card details go straight to Stripe and never touch our servers.
Pricing
Simple plans, priced per person
Pay only for the people who get a signature, from 79p per user per month. Every organisation starts with a 14-day free trial of Pro.
Standard
79pper user per month
Unlimited people
Consistent signatures for everyone, kept in step with your directory.
- Every feature
Pro
99pper user per month
Unlimited people
See which links and banners work, and tailor signatures to each email.
Compare plans
Prices are per user and exclude VAT. Annual billing gets you two months free.
Questions
Good to know
Something else on your mind? Ask us directly.
What is Signed?
Signed is email signature management for your whole organisation, from one place. You design your signatures once, people's details come from your directory, a CSV or the portal, and Signed puts the right signature on every email: through the Outlook add-in on Microsoft 365, or through the Signed API with other email providers.
Which versions of Outlook does it work with?
Outlook on the web, the new Outlook for Windows, classic Outlook for Windows (version 2304 or later) and Outlook for Mac. The add-in adds the signature to new emails, replies and forwards.
Does everyone need to install something?
No. On Microsoft 365, your admin deploys the Outlook add-in once from the Microsoft 365 admin centre, and it appears for the people you choose. With the Signed API, signatures are added as mail leaves your relay or gateway, so there's nothing to install on anyone's computer. Nobody has to copy and paste a signature or change a setting.
Where do people's details come from?
Connect Microsoft 365 and Signed pulls names, job titles, departments, phone numbers and addresses from Entra ID. Connect Google Workspace and it reads the same fields from your directory, and can write each person's signature into their Gmail settings. You can also import a CSV or edit anyone's details by hand. Company defaults fill in anything that's missing.
Can different teams have different signatures?
Yes. Assignment rules give a signature to a department, an email domain or a named person, and priorities decide which rule wins when more than one applies.
Can I add a marketing banner under our signatures?
Yes, on the Pro plan. Campaign banners run between a start and end date, for everyone or for one department. When the campaign ends the banner disappears on its own.
What happens when someone leaves?
With directory sync switched on, people whose accounts are removed or disabled in your directory are marked inactive at the next sync and stop getting a signature.
Which email providers and apps does it work with?
Signed manages signatures whichever email provider you use. The Outlook add-in only runs in Outlook, so with other providers signatures go out through the Signed API: it returns each person's finished signature and can add it to outgoing mail from a relay or gateway you run. On Google Workspace, Signed writes each person's signature straight into their Gmail settings, which covers Gmail on the web. Signed doesn't add signatures inside Apple Mail or other mail apps.
How does the free trial work?
Every organisation gets 14 days of Pro, with every feature and no card needed. If the trial ends without a plan, signatures pause and the portal becomes read-only until you choose one. Nothing is deleted.
Can I manage signatures for more than one company?
Yes. One login can look after several organisations and switch between them. It's how agencies and IT providers manage signatures for their clients.
Every email, signed
Signed is in early access. Register your interest and we'll be in touch when you can sign up for a 14-day free trial of Pro and set everything up yourself.
- Early access
- 14-day free trial
- From 79p per user per month