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Features

Everything it takes to get signatures right, everywhere

Signed covers the whole job: designing signatures, filling in each person's details, deciding who gets which and putting them on every email, whichever email provider you use.

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Works with

Any email provider, one place to manage it

Signed works whichever email provider your organisation uses. Microsoft 365 and Google Workspace connect directly. Any other provider connects through the Signed API.

  • Microsoft 365

    Available

    Directory sync from Entra ID fills in everyone's details, and the Outlook add-in adds signatures in Outlook on the web, Windows and Mac.

    Microsoft 365 sync

  • Google Workspace

    Available

    Directory sync from Google Workspace fills in everyone's details, and Signed can write each person's signature straight into their Gmail settings. Nothing to install.

    Google Workspace sync

  • Other providers

    Through the API

    Add people from a CSV or by hand. The Signed API returns each person's finished signature, or adds it to outgoing mail from a relay or gateway you run.

    How delivery works

Design

Signature designer

Build signatures visually or write them in HTML. Either way you get a live preview with real people's details, and the output is email-safe table HTML that holds together in Outlook.

  • Layouts, brand colours and fonts
  • Photo, logo, social links and a call-to-action button
  • HTML editor with variables like {{display_name}} and {{job_title}}
  • Live preview as any person in your organisation
More about signature designer

Deploy

Outlook add-in

The add-in adds the right signature as people write. Your Microsoft 365 admin deploys it centrally, so there's nothing for anyone to install or set up.

  • New emails, replies and forwards
  • Swaps the signature when the From address changes
  • Outlook on the web, new and classic Outlook for Windows, Outlook for Mac
  • Classic Outlook for Windows needs version 2304 or later
More about outlook add-in

Sync

Microsoft 365 sync

Connect your Microsoft 365 organisation and Signed reads people's details from Entra ID. Change a job title in Microsoft 365 and the signature follows.

  • Names, job titles, departments, phone numbers and addresses
  • Departments created for you
  • Optional automatic sync every day
  • People who leave stop getting a signature
More about microsoft 365 sync

Sync

Google Workspace sync

Connect Google Workspace and Signed reads the same details from your directory. Switch on Gmail delivery and every signature is written into the right person's Gmail settings, with nothing for them to install.

  • Names, job titles, departments, phone numbers and addresses
  • Departments created from your organisational units
  • Signatures written straight into Gmail
  • People who leave stop getting a signature
More about google workspace sync

Assign

Assignment rules

Not everyone needs the same signature. Rules match a department, an email domain or a named person, and priorities decide which one wins.

  • Rules by department, domain or person
  • Priorities for overlapping rules
  • A company standard for everyone else
More about assignment rules

Promote

Campaign banners

Put an event, offer or announcement under your signatures for a set period. Banners start and stop on the dates you choose.

  • Start and end dates
  • For everyone or one department
  • Stops on its own when the campaign ends
More about campaign banners

And the rest

The details that keep things tidy

Company defaults and disclaimer

Set your company name, website and address once. If someone's record is missing any of them, the default fills the gap. Add a legal disclaimer and it goes under every signature automatically.

CSV import and manual editing

Using a different email provider, or need to add contractors who aren't in your directory? Import a spreadsheet of people, or add and edit anyone by hand in the portal.

Team roles and organisations

Invite colleagues by email as owners or admins. One login can manage several organisations and switch between them, which is how agencies and IT providers look after their clients.

Signed for agencies

Audit log

Every change is recorded with who made it and when. When a signature looks different from last week, you can see exactly what changed and who changed it.

Want to know how we look after your data? Read about security.

Every email, signed

Signed is in early access. Register your interest and we'll be in touch when you can sign up for a 14-day free trial of Pro and set everything up yourself.

Register interestTalk to us
  • Early access
  • 14-day free trial
  • From 79p per user per month