Build your first signature
A guided tour of the designer, from picking a starting layout to saving something people will actually see.
- Last updated
- 7 minute read
- Signatures
The designer is two columns: settings on the left, a live preview on the right. Nothing you do reaches Outlook until you save, and the preview always shows a real person's details filled in.
A tour of the designer
Layout
Brand colour
Font
ArialLive preview
Previewing as Amelia HartAmelia Hart
Head of Operations, Halden & Rowe
- +44 20 7946 0321
- amelia.hart@haldenrowe.co.uk
- haldenrowe.co.uk
Step 1 of 7
Start with a layout
Layout decides the shape of the signature: whether the photo sits beside the details, above them, or is left out altogether. Pick the closest and refine from there.
Reduced motion is on, so the tour waits for you. Use the arrows or the list to move through the steps.
Which signature did I just change?
A signature you edit is shared by everyone it applies to, so a change here reaches all of them. Two consequences are worth knowing:
- If this is your default signature, everyone without a matching rule sees the change.
- If a rule points at this signature, only the people that rule matches see it.
The list of signatures tells you how many people each one reaches, so you can see the size of the change before you make it.
Signatures
Design once and everyone gets their own details filled in.
Company standardDefault
118 people · updated Today
Leadership
6 people · updated 12 Sep
Sales with offer
14 people · updated 9 Sep
Ireland office
4 people · updated 2 Sep
Tip: Changing something people rely on? Duplicate the signature first, work on the copy, and swap the default or the rule over when you are happy.
Related articles
- Using the signature designerWhat every control in the designer does, and the order that gets you to something good quickly.
- Templates, defaults and versionsWhat the default signature really means, how to read the list, and how to remove a signature without breaking anyone.
- Check what people will seePreview one person's finished signature, including banners and disclaimers, without sending a test email.
Something here out of date, or a step that did not work? Tell us and we will fix the article. Every page is checked against the running product, so corrections are welcome.